Where Change Happens

DATA PRIVACY POLICY

DATA PRIVACY NOTICE

The Chapel Gym

Elizabeth Street, Corby, Northamptonshire, NN171TU

Registered Charity no. 1185403


1. Your personal data - what is it?


Personal data refers to information that can identify a living individual, either by itself or in conjunction with other information in the possession of the data controller. The processing of personal data is governed by the General Data Protection Regulation (GDPR).


2. Who are we?


The Chapel Gym is the data controller (contact details below). We are committed to protecting the privacy and security of our users' personal data.


3. How do we process your personal data?


The Chapel Gym complies with its obligations under the GDPR by keeping personal data up to date, storing and destroying it securely, not collecting or retaining excessive amounts of data, protecting personal data from loss, misuse, unauthorised access and disclosure, and ensuring that appropriate technical measures are in place to protect personal data. These measures include secure storage, data encryption, access controls, and staff training.


4. We may collect the following types of personal data:



  • Name, address, email address, phone number, and other contact information
  • Payment information, such as credit or debit card details
  • Information related to your use of our services, such as account details, purchase history, and communication preferences.


5. We collect personal data in several ways, including:



  • When you join the gym in person, on our app or via our website
  • When you communicate with us by email, phone, or social media
  • When you participate in surveys, promotions, or other marketing activities


6. We process personal data for the following purposes:



  • To provide and improve our services
  • To process payments
  • To communicate with users about their membership of the gym
  • To send marketing communications and promotions, where users have provided consent
  • To comply with legal and regulatory obligations


7. What is the legal basis for processing your personal data?



We process your personal data on the following legal bases:


  • Explicit consent of the data subject so that we can keep you informed about news, events, activities, and services;
  • Processing is necessary for carrying out legal obligations in relation to employment, social security, or social protection law, or a collective agreement;
  • Processing is necessary for the purposes of the legitimate interests pursued by the data controller, except where such interests are overridden by the interests, rights, or freedoms of the data subject;


8. Sharing your personal data



We may share personal data with third-party service providers, such as payment processors, as necessary to provide our services. We do not sell or rent personal data to third parties for marketing purposes.


9. How long do we keep your personal data?


We keep data in accordance with the guidance set out in the GDPR. Specifically, we retain membership data while it is still current and relevant, financial records and other personal data for as long as necessary to fulfil the purposes for which it was collected, including the satisfaction of any legal, accounting, or reporting requirements.


10. Your rights and your personal data



Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:


  • The right to request a copy of your personal data which the Chapel Gym holds about you;
  • The right to request that the Chapel Gym corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the Chapel Gym to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right to object to the processing of personal data, where applicable.


11. Contact Details


If you have any questions or concerns about our data protection practices you can contact our Data Protection Officer Dr Paul Buckingham via hello@thechapelgym.org.uk or in writing to: The Chapel Gym Elizabeth Street, Corby, Northamptonshire, NN17 1TU


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